Multi-site IT rollout playbook: from RFQ to go-live in 12 weeks
How we sequence procurement, logistics, installation and handover across 50+ Indian cities without losing a week.
A 200-site rollout doesn't fail in the boardroom. It fails on the 47th site, on a Wednesday, when the switch arrived but the rack rails didn't. The playbook below is how we keep that from happening.
Week 0-2 · Discovery and design
- Site survey template covering power, cooling, last-mile and physical access
- Standardised bill of materials per site archetype (small / medium / hub)
- Network reference design signed off before any hardware order
Week 3-6 · Procurement and staging
We pre-image, pre-configure and pre-label every device. The team arriving on site should be installing, not configuring.
Week 7-10 · Field rollout
Week 11-12 · Handover and run-rate
Sign-off is a checklist, not a meeting: configuration baseline captured, monitoring agents reporting, end-user acceptance documented, and the support runbook updated. Then the site moves into managed operations.
What we measure
- Days from PO to first site live
- First-time-right rate per site
- Mean time between OEM RMA and replacement on site
- Net Promoter Score from site IT contacts
Keep reading
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Five shifts our engineering team is watching, from AI-ready endpoints to SASE rollouts and modular AV-IT convergence.